720-771-2488 [email protected]

Day of Coordination

Month Of Coordination

For the couple planning their own Colorado Wedding without assistance but who want the help of a professional to handle the details on the wedding day so that they can enjoy their celebration to the fullest. You do the planning and our team ensures that your wedding comes together just as you envisioned it to be

 

Pre-Wedding

  • 3 Face to Face, telephone, or Zoom pre-wedding meetings to discuss all wedding related items to include but not limited to: décor, theme, logistics, vendor selection, timelines etc. (we want to know all the details of your wedding)
  • Unlimited phone and email consultations for general guidance and questions (we are here to guide you)
  • Checklist to keep you on track with your planning
  • Coordination of all vendors and any vendor recommendations
  • Review of all vendor contracts.
  • Review of all planning completed
  • Monthly checklist to keep you on track with your planning
  • 30-Day Final Venue Walk Through with venue staff and all contracted wedding vendors
  • Detailed wedding day timeline production and management to include vendor listing, wedding party and family schedule & coordination of photography,caterer, florist, baker, DJ etc.
  • Review ceremony and reception seating arrangements with caterer and other vendors
  • Receive all décor items for ceremony and wedding set up

Wedding Ceremony Rehearsal Day

  • Up to one hour of ceremony rehearsal day coverage
  • Wedding rehearsal coordination and direction in conjunction with hired officiate

Wedding Day

  • Up to ten hours of wedding day coverage with 2 coordinator
  • Set up supervision and overall management of wedding ceremony and reception
  • Manage the timing of the event with the wedding party, family members and vendors.
  • Set up personal items as per instructions for ceremony and reception
  • Final inspections on setup, seating placements/count, table/place cards, décor.
  • Greet guests and assist with seating arrangements
  • Attend to guests with special needs
  • Coordinate with musicians on ceremony and song selection
  • Review reception activities and timing with DJ/band/emcee
  • Work with your photographer on their photography timeline
  • Assist Officiate and musicians with processional and recessional
  • Assist ushers in greeting guests and circulating programs
  • Assist and guide bridal party, family members and guests throughout the event
  • Direct all reception proceedings including grand entrance, first dance, dinner service, toasts, vendor meals, cake cutting, bouquet/garter toss, grand exit, and other special activity.
  • Supervise all event vendors including set-up, execution, and breakdown
  • Alleviate last minute challenges and stresses (emergency wedding kit on hand)
  • Ensure gifts have been relocated to secure area as requested by clients
  • Distribute final vendor payments and gratuities
  • Bridal emergency kit
  • Collect all personal items at conclusion of the event and distribute to designated individual, car or location.
  • Ensure a stress-free time!

  Contact Ivory Events for your free consultation!