Enjoy your day and leave the rest to us…
Full-Service Package – $6000
If you are looking for an experienced team to help guide you from start to finish, then this package is for you! The Full Wedding Planning and Coordination Package is ideal for the couple wanting more support with every task – whether it be gown shopping or finding the perfect venue. We will be there every step of the way helping you design and style your wedding!
We will research and call vendors, visit sites, attend meetings with you and suggest creative ideas so you can have the wedding of your dreams without the stress that too often accompanies the wedding planning itself.
Planning and Preparation, Includes Day of Coordination
- Unlimited planning meetings of one hour – either on the phone, Zoom or in person to discuss progress and planning, vendors.
- 20 vendor meetings with you and your vendors – Caterer, DJ, Florist, Band, Photographer.
- Unlimited contact via email
- Customized timeline for booking vendors.
- Theme, color, and design help for your wedding – lighting, signage etc.
- Review contracts & confirm all wedding vendors.
- Create and manage budget (tracking of all your payments and due dates.
- Production of a detailed timeline that we will distribute you all vendors.
- Numerous checklists to ensure every detail has been thought of
- Confirm and coordinate all vendors including set up and deliveries.
- Use our extensive experience to assist you with decisions with vendors and details.
- Keep you on schedule by sending reminders and updates.
- Access to our exclusive software site for all your details (including RSVP’s, layout, inspiration)
- Assistance with rehearsal dinner location, selection, and coordination
- Provide guidance on etiquette questions.
- Act as liaison among all wedding professionals so that you can relax.
- Create detailed itinerary for the wedding day.
- 30-day final venue walk-through with venue staff
- RSVP help
- Welcome/Rehearsal Dinner suggestions
- Provide gratuity suggestions for all vendors.
Vendor Selection and Coordination
- Vendor recommendations to fit your style, personality and budget, style theme: Florist, DJ/Band, Cake, lighting, officiate, photographer, hair, and make-up etc.
- Review your contracts and help with contract negotiations.
- Maintain vendor payment schedules.
- Track vendor deposits and payments and due dates
- Create a vendor list with contact information, setup, and strike times.
- Distribute wedding day timeline to all vendors.
Hotels and Transportation
- Guest accommodation management – Room blocks
- Coordinate individual and group transportation if any.
Ceremony Wedding Rehearsal
- Wedding Ceremony rehearsal direction in conjunction with the officiate and bridal party
- Up to one hour of ceremony rehearsal day coverage
- Collect wedding day décor items.
Wedding Day
- Two coordinators at your wedding.
- Manage flow and timing of the ceremony and reception.
- Point of contact for all vendors during ceremony and reception
- Act as a liaison between wedding party, family members and vendors
- Distribute final payments and gratuities as needed.
- Setup of décor not handled by a specific vendor:
- Guest signage Cake knife Cake topper Programs Table numbers, Wedding Signs etc.
- Line up and cue wedding party/musicians for ceremony.
- Final inspections on set up, seating placements/count/place cards, décor etc. for reception.
- Direct vendors on where to set up and make sure all commitments are fulfilled.
- Collect all personal wedding items and gifts and deliver to reception site or designated person.
- Coordinate with musicians on ceremony song selections.
- Line up and cue bride and groom and wedding party for grand entrance to the reception.
- Coordinate reception activities and timing with DJ/Band and vendors- including grand entrance, first dance, cake cutting, toasts.
- Cue wedding couple for all important events and ensure a smooth flow of the day.
- Complete vendor management to ensure wedding day flows smoothly and all needs are met.
Final terms and services may not be the same on the final contract.
Contact Ivory Events for your free consultation!